In these circumstances, making a group calendar in Outlook that everyone can access and modify can be useful. You probably must schedule meetings, appointments, and other events with your coworkers regularly if you work in a team or organization. I am determining if these items can be hidden some how.One of the most popular email client and calendar management tools is Outlook used worldwide.

Obviously, you don’t need to display the calendar, or you can use the calendar for a meeting room, or something similar – but the added folders in the nav panes just add to the clutter. I find this to be rather cumbersome though as this adds an entire mailbox tree for the resources account to the users Outlook Mail nav pane, and it adds a calendar to the calendar nav pane.

This is the same way that iCloud contacts work in Outlook – you have to add the account separately to Outlook. Once the password is created, the account needs to be added to each users Outlook profile through the typical mechanism that an account is added to Outlook. First, we need to generate a password for the Shared Mailbox from Admin center > Active users > (this is the account that you created to share resources. Now, let’s get this into the address book. I added users and everything works as expected – except the Address Book inclusion. The above referenced guide sets up a security group but the security group is not available in the permissions config – only users. Everyone in the organization has Full Access permissions to the “resources” account. Distributed worldwide data centers, so propagation lag is a thing, yes. It makes sense that this shared contact list would show up in the Outlook Address Book, but apparently, this is not how Outlook works.įirst, I followed this guide: … and the group and calendar show up in Outlook right away, as expected, but the contacts folder took about an hour to show up. One of our clients wants a company wide contact list through Microsoft 365.

Shared contacts outlook